© Skipton Town Council 2016
1. The name of the group shall be ‘Friends of The Wilderness’.
2. The area of ‘The Wilderness’ is that which is bounded by Otley Road, the Cross Keys Public House, and properties on Shortbank Road and Sunmoor Drive; outlined in green on the attached plan.
3. The Friends of The Wilderness shall be a voluntary body formed from members of the general public and other interested parties. It shall be a non-political group with a commitment to treat everyone fairly regardless of race, gender, age, sexual orientation, religion and physical and mental ability.
4. The Friends Group will work with local stakeholders and community organisations in the furtherance of the following objectives.
5.1 To preserve and protect the flora and fauna within The Wilderness.
5.2 To work to conserve and enhance the ecological and historic value of The Wilderness.
5.3 To develop projects in partnership with other community organisations and authorities, and to apply for grants and other funding in order to carry these out.
5.4 To liaise with users of The Wilderness and to help represent their needs.
5.5 To work to maintain and enhance the landscape, and the physical and aesthetic value of The Wilderness.
5.6 To notify the appropriate authorities when hazards or problems become apparent.
5.7 To preserve and interpret the cultural, historical and ecological value of The Wilderness.
5.8 To encourage all groups using or involved in recreational activities within the area to be represented at meetings.
5.9 To encourage local schools and youth organisations to use the area constructively for pleasure and education.
5.10 To apply and carry out any other lawful activities necessary to achieve the above objectives.
6.1 Membership of the group shall be open to anyone with an interest in preserving, enhancing and using The Wilderness in an appropriate manner. All persons wishing to become a member of the Friends Group may be charged an annual subscription to be determined at the Annual General Meeting (A.G.M.) to cover the costs of producing a quarterly newsletter, if produced, and the general running costs of the Group.
7.1 The Committee shall consist of the following officers and other members: Chairperson, Secretary, Treasurer, Conservation Officer, Education and Information Officer, and all other Ordinary Members.
7.2 The Committee shall have the power to co-opt when and where required, special members to assist with projects and fundraising where appropriate.
7.3 The Committee shall determine the number of ordinary meetings to be held during the year, but no less than four meetings shall be held. The Chairperson may call special meetings at any time, but a minimum of seven days notice shall be given. Decisions will be voted upon and the majority of votes will be taken. In the event of equal votes the Chairperson will have the casting vote.
7.4 Four members shall constitute a quorum at meetings of the Committee. If a quorum is not present when the Committee meets or, if during a meeting, the number of members present falls below the quorum, the business not transacted at that meeting shall be transacted at the next meeting or on such other day as the Committee may fix.
7.5 A full record of all meetings (minutes) will be maintained and the Chairperson will sign off these minutes after approval by the Committee.
7.6 There will be an A.G.M. of the Friends of The Wilderness which will be held during April of each year or as soon as practicable close to that date.
7.7 Changes to the Constitution and/or rules of the group will be voted for at the A.G.M.
7.8 Any required changes shall be sent in writing to the acting Secretary and received no less than fourteen days prior to the A.G.M.
7.9 Notification of the A.G.M. will be given at least Twenty-One days prior to the date. All members of the group will be informed. All members shall have the right to one vote.
7.10 Full details of the group’s activities and financial dealings will be presented at the A.G.M.
The Committee shall ensure:
8.1 A separate bank account in the name of ‘Friends of The Wilderness’ shall be maintained for the general finances of the group. Proposed payments and withdrawals must be certified by the Chairperson and one other officer of the Committee, before being passed for authorisation, processing and accounting.
8.2 That maintenance and auditing of full and proper accounting records, and the preparation of an annual statement of receipts and payments, are undertaken at the end of the financial year – March 31st.
8.3 The funds of the group, including all donations, contributions and bequests, shall be paid into the Friends Group account.
8.4 Funds belonging to the Friends Group shall be applied or distributed only for the purpose of furthering the objectives of the Group.
9.1 If the Committee decides that it is necessary or advisable to dissolve the Friends Group it shall call a meeting of all members of the Group, giving at least twenty one days notice, stating the terms of the resolution to be proposed. If the proposal is confirmed by a two-thirds majority of those present, Skipton Town Council, as the Landowner shall have the power to realise any assets held by or on behalf of the group. Settlement of all debts and liabilities must be undertaken prior to final disposal of the remaining assets.
9.2 The remaining assets may be transferred to any other group(s) or institution(s) having similar objectives to the Friends of The Wilderness or to any charitable organisation that Skipton Town Council determines.